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Prepaid expenses are costs that expire either with the passage of time (e.g.,rent and insurance) or through use (e.g.,supplies). The expiration of these costs does not require daily journal entries. Companies postpone recognizing these costs until they prepare financial statements. At each statement date, they make adjusting entries: 1. To record the expenses that apply to the current accounting period, and 2. To show the unexpired costs in the asset accountsPrior to adjusment for prepaid expense, assets are overstated and expenses are understated. As shown in illustration 3-4, an adjusting entry for prepaid expense increases (debits) an expense account and decreases (credits) an asset account.
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