Overview of writing an application

Overview of writing an application letter "
Employers may receive hundreds of applications for a job, so it's vital to make sure that the letter or e-mail you send with your CV/résumé creates the right impression. It's your opportunity to say why you want the job and to present yourself as a candidate for the post in a way that impresses a prospective employer and makes you stand out as a prospective employee.
Preparation
Before you start:
Read the advert closely so that you can tailor your application to the requirements of the job
Research the organization: this will show prospective employers that you really are interested in them.
Composing the letter or email
General points:
Keep it brief. You don’t need to give a lot of detail. What you are aiming for is a clear and concise explanation of your suitability for the job.
Begin your letter or email ‘Dear Mr/Mrs/Ms xxxx’ if you know the person’s name, or ‘Dear Sir or Madam’ if you don’t know their name.
Avoid inappropriate language such as slang or technical jargon.
Use brief, informative sentences and short paragraphs.
Check your spelling, grammar, and punctuation carefully. Some employers routinely discard job applications that contain such mistakes.
Structure:
The usual order of a job application letter or email is:
The position applied for: give the title of the job as a heading, or refer to it in the first sentence of your letter, using the reference code if there is one. This will ensure that your application goes directly to the right person in the organization. You should also mention where you saw the job advert or where you heard about the vacancy. If you heard about it through someone already working for the company, mention their name and position.
Your current situation: if you’re working, briefly outline your current job. Pick up on the job requirements outlined in the advert and focus on any of your current skills or responsibilities that correspond to those requested. For example, if the advert states that management skills are essential, then state briefly what management experience you have. If you’re still studying, focus on the relevant aspects or modules of your course.
Your reasons for wanting the job: be clear and positive about why you want the job. You might feel that you are ready for greater challenges, more responsibility, or a change of direction, for example. Outline the qualities and skills that you believe you can bring to the job or organization.
Closing paragraph: in the final paragraph you could say when you’d be available to start work, or suggest that the company keep your CV/résumé on file if they decide you’re not suitable for the current job.
Signature: if you are sending a letter rather than an email, always remember to sign it and to type your name underneath your signature.
Sample job applications:
Here are two examples of covering letters, for Sara Green’s and Charles Morton’s CVs/résumés.
Speculative job applications:
If you know that you want to work for a particular company or organization but you haven’t seen an advert for a suitable vacancy, you could submit a speculative application. This should consist of your CV/résumé, tailored to the type of job you’re interested in, together with a covering letter of application. Keep your letter short and positive: say why you are particularly interested in working for the organization in question and outline what skills, qualifications, and personal qualities you have to offer.
If possible, address your application letter (or email) to the person in the organization who is in charge of recruiting new staff. You could find this out by phoning the organization directly or consulting its website. If you are applying by letter, rather than email, you could enclose a stamped addressed envelope to increase your chances of a response.







Sample speculative job application:
Here’s an example of a speculative letter of application.

Room 354, Block 6
Model Village
North Point
Hong Kong
Phone: [phone]
Mobile: [phone]
E-mail: [e-mail]
15 October 2015

Mr William Chan
Personnel Manager
Wong And Lim Consulting
PO Box 583
Kwai Chung
Kowloon
Dear Mr Chan
Application for the Post of Management Trainee
I am writing to apply for the post of Management Trainee, which was advertised on the Student Affairs Office notice board of the Hong Kong Polytechnic University on 15 October 2015.
My working experience at Lucky Star Garment Manufactory Limited improved my leadership skills, communication skills and ability to work in a team environment. I have fluent spoken and written English. I also have fluent spoken and written Mandarin, and can therefore work in mainland China.
Currently I am studying a B.A. in Management at the Hong Kong Polytechnic University, graduating in 2016. Subjects which I am studying that are relevant to the post of Management Trainee include Operations Management, Human Resources Management, Accounting, Marketing and Strategic Management.
My final year project is entitled Knowledge Management Practices in HK. Carrying out this project has improved my communication skills, my leadership skills and my ability to lead and supervise subordinates effectively. I have also learned how to run a project from the planning stage to its completion.
During my studies I have held the post of Executive in the Management Society. While leading and organising Management Society activities I have improved my ability to lead and supervise subordinates effectively, ability to work under pressure and ability to work in a team environment.
Working for Wong And Lim Consulting appeals to me because it has a good reputation and it provides excellent training. Your organisation produces a high-quality service, and I can contribute to this with my leadership skills and my ability to work under pressure.
I am available for interview at any time. I can be contacted most easily on the mobile phone number given above. I look forward to meeting you.
Yours sincerely


Wong Wai Man Wilfred

Hasil (Bahasa Indonesia) 1:

Tinjauan menulis surat aplikasi"Majikan mungkin menerima ratusan aplikasi untuk pekerjaan, sehingga sangat penting untuk memastikan bahwa surat atau e-mail yang Anda kirim dengan CV/resume Anda menciptakan kesan yang tepat. Ini adalah kesempatan Anda untuk mengatakan mengapa Anda ingin pekerjaan dan untuk menampilkan diri sebagai seorang kandidat untuk posting di jalan yang mengesankan seorang calon majikan dan membuat Anda berdiri sebagai calon karyawan.PersiapanSebelum Anda mulai:Membaca iklan yang erat sehingga Anda dapat menyesuaikan aplikasi Anda untuk persyaratan pekerjaanPenelitian organisasi: ini akan memperlihatkan calon majikan bahwa Anda benar-benar tertarik pada mereka.Menulis surat atau emailUmum poin:Menyimpannya singkat. Anda tidak perlu untuk memberikan banyak detail. Apa yang Anda bertujuan untuk adalah penjelasan yang jelas dan ringkas tentang kesesuaian Anda untuk pekerjaan.Mulai Anda surat atau email 'Dear Mr/Mrs/Ms xxxx' jika Anda tahu nama orang, atau 'Dear Sir atau Madam' jika Anda tidak tahu nama mereka.Hindari bahasa yang tidak pantas seperti slang atau jargon teknis.Menggunakan kalimat-kalimat singkat, informatif dan paragraf pendek.Memeriksa ejaan, tata bahasa dan tanda baca dengan seksama. Beberapa majikan rutin membuang lamaran pekerjaan yang mengandung kesalahan seperti itu.Struktur:Urutan biasa surat lamaran pekerjaan atau email adalah:Posisi yang diterapkan untuk: memberikan judul pekerjaan heading, atau merujuk ke dalam kalimat pertama surat Anda, menggunakan kode referensi jika ada satu. Ini akan memastikan bahwa aplikasi Anda pergi langsung ke orang yang tepat dalam organisasi. Anda juga harus menyebutkan mana Anda melihat pekerjaan iklan atau mana Anda mendengar tentang kekosongan. Jika Anda pernah mendengar tentang hal itu melalui seseorang yang sudah bekerja untuk perusahaan, menyebutkan nama dan posisi mereka.Situasi Anda saat ini: jika Anda bekerja, secara singkat garis besar pekerjaan Anda saat ini. Meneruskan persyaratan pekerjaan yang diuraikan dalam iklan dan fokus pada salah satu current keterampilan Anda atau tanggung jawab yang sesuai dengan yang diminta. Misalnya, jika iklan yang menyatakan bahwa keterampilan manajemen penting, maka keadaan singkat pengalaman manajemen apa yang Anda miliki. Jika Anda masih belajar, berfokus pada aspek-aspek yang relevan atau modul kursus Anda.Alasan Anda menginginkan pekerjaan: menjadi jelas dan positif tentang mengapa Anda ingin pekerjaan. Anda mungkin merasa bahwa Anda sudah siap untuk tantangan yang lebih besar, lebih banyak tanggung jawab, atau perubahan arah, misalnya. Garis besar kualitas dan keahlian yang Anda yakini Anda dapat membawa pekerjaan atau organisasi.Ayat penutup: dalam ayat terakhir Anda bisa mengatakan Kapan Anda akan tersedia untuk mulai bekerja, atau menunjukkan bahwa perusahaan menjaga CV/resume Anda pada file jika mereka memutuskan Anda tidak cocok untuk pekerjaan saat ini.Tanda tangan: jika Anda mengirim surat daripada email, selalu ingat untuk tanda dan mengetik nama Anda di bawah tanda tangan Anda.Sample job applications:Here are two examples of covering letters, for Sara Green’s and Charles Morton’s CVs/résumés.Speculative job applications:If you know that you want to work for a particular company or organization but you haven’t seen an advert for a suitable vacancy, you could submit a speculative application. This should consist of your CV/résumé, tailored to the type of job you’re interested in, together with a covering letter of application. Keep your letter short and positive: say why you are particularly interested in working for the organization in question and outline what skills, qualifications, and personal qualities you have to offer.If possible, address your application letter (or email) to the person in the organization who is in charge of recruiting new staff. You could find this out by phoning the organization directly or consulting its website. If you are applying by letter, rather than email, you could enclose a stamped addressed envelope to increase your chances of a response.Sample speculative job application:Here’s an example of a speculative letter of application.Room 354, Block 6Model VillageNorth PointHong KongPhone: 24862893Mobile: [phone]E-mail: [e-mail]15 October 2015Mr William ChanPersonnel ManagerWong And Lim ConsultingPO Box 583Kwai ChungKowloonDear Mr ChanApplication for the Post of Management TraineeI am writing to apply for the post of Management Trainee, which was advertised on the Student Affairs Office notice board of the Hong Kong Polytechnic University on 15 October 2015.My working experience at Lucky Star Garment Manufactory Limited improved my leadership skills, communication skills and ability to work in a team environment. I have fluent spoken and written English. I also have fluent spoken and written Mandarin, and can therefore work in mainland China.Currently I am studying a B.A. in Management at the Hong Kong Polytechnic University, graduating in 2016. Subjects which I am studying that are relevant to the post of Management Trainee include Operations Management, Human Resources Management, Accounting, Marketing and Strategic Management.My final year project is entitled Knowledge Management Practices in HK. Carrying out this project has improved my communication skills, my leadership skills and my ability to lead and supervise subordinates effectively. I have also learned how to run a project from the planning stage to its completion.During my studies I have held the post of Executive in the Management Society. While leading and organising Management Society activities I have improved my ability to lead and supervise subordinates effectively, ability to work under pressure and ability to work in a team environment.Working for Wong And Lim Consulting appeals to me because it has a good reputation and it provides excellent training. Your organisation produces a high-quality service, and I can contribute to this with my leadership skills and my ability to work under pressure.I am available for interview at any time. I can be contacted most easily on the mobile phone number given above. I look forward to meeting you.Yours sincerelyWong Wai Man Wilfred