Firstly, check the fax machine plug

Firstly, check the fax machine plug. After you check the fax
machine power supply, check to make sure that its telephone cord
is plugged into a phone jack.
Then, insert the document that you want to fax into the
“outgoing” fax tray. Although the machine differs, there will usually
be an icon or picture directing the user where to place the outgoing
document. Most fax machines require the user to insert the
documents face down, but check your specific machine.

Next, dial the phone number to which you wish to send the document. In some offices, you
may need to dial a number such as “9” for an outside line. You may also need to include the area
or country code.
After that, wait for the receiving fax machine to “answer.” You will hear a sound like a
computer modem: a series of high-pitched squeals and static-like noises. Depending on your fax
machine, you may have to press the “Start” button to send your fax, or your model may
automatically start sending the fax by itself.
Later, look at the fax machine display console. It shows if pages have gone through
successfully or if you need to resend a fax due to an error. Generally, when a fax has gone
through successfully the machine will beep or display a “success” message.
Then, stock your fax machine with plenty of paper in the “incoming” fax tray. If you receive
a fax, it instantly prints on the paper provided. Even if it is out of paper, your fax machine will keep
received faxes in its memory, and it will print them when you finally stock the machine with paper.
Finally, note whether your fax machine has its own dedicated phone line. If so, it should
receive faxes automatically. If you use one phone line for both your fax machine and a regular
telephone, you may need to press “Start” to process an incoming fax. You can recognize an
incoming fax easily; if you pick up the phone, you will hear the same modem sounds as when you
are sending a fax.