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Firstly, check the fax machine plug. After you check the faxmachine power supply, check to make sure that its telephone cordis plugged into a phone jack.Then, insert the document that you want to fax into the“outgoing” fax tray. Although the machine differs, there will usuallybe an icon or picture directing the user where to place the outgoingdocument. Most fax machines require the user to insert thedocuments face down, but check your specific machine.Next, dial the phone number to which you wish to send the document. In some offices, youmay need to dial a number such as “9” for an outside line. You may also need to include the areaor country code.After that, wait for the receiving fax machine to “answer.” You will hear a sound like acomputer modem: a series of high-pitched squeals and static-like noises. Depending on your faxmachine, you may have to press the “Start” button to send your fax, or your model mayautomatically start sending the fax by itself.Later, look at the fax machine display console. It shows if pages have gone throughsuccessfully or if you need to resend a fax due to an error. Generally, when a fax has gonethrough successfully the machine will beep or display a “success” message.Then, stock your fax machine with plenty of paper in the “incoming” fax tray. If you receivea fax, it instantly prints on the paper provided. Even if it is out of paper, your fax machine will keepreceived faxes in its memory, and it will print them when you finally stock the machine with paper.Finally, note whether your fax machine has its own dedicated phone line. If so, it shouldreceive faxes automatically. If you use one phone line for both your fax machine and a regulartelephone, you may need to press “Start” to process an incoming fax. You can recognize anincoming fax easily; if you pick up the phone, you will hear the same modem sounds as when youare sending a fax.
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